Accounting Operations & Automation Manager (Accounting AI & Process Automation)

Remote
- Warsaw, Mazowieckie, Poland
New startup

Intro

Future role: Managing Director of Accounting Offices

Location: Remote / EU
Stage: Pre-seed, PMF exploration
Product: AI-powered Accounting Automation Platform

About the role

We are looking for an Accounting Operations & Automation Manager to support the development of a modern accounting firm group in Poland. This is a hands-on operational role focused on: supervision over the accounting operations, development of measures to automate and optimize accounting companies, as well as implementation of defined optimizations.

You will work closely with the founding team and investors to help build a scalable accounting services platform based on standardized processes, modern technology, and operational excellence.

Your mission will be to transform traditional accounting firms into efficient, technology-driven organizations capable of scaling their client base while maintaining high service quality.

Your responsibilities

As an Accounting Operations & Automation Manager, you will be responsible for:

Participating in the evaluation of accounting firms before acquisition (processes, organization, service quality),
Analyzing accounting and payroll processes and identifying operational risks,
Evaluating accounting tools and systems used by firms (including Comarch Optima and SaldeoSMART),
Preparing recommendations and operational improvement plans for post-acquisition integration,
Implementing operational standards in acquired accounting firms,
Standardizing accounting workflows, document circulation, and quality control processes,
Introducing process improvements and automation initiatives,
Training teams and supporting the adoption of new operational standards,
Monitoring operational performance and service quality,
In the long term, managing the operations of accounting firms within the group.

Must have

At least 3+ years of experience working in an accounting company or accounting department,
Practical experience with accounting systems such as Comarch Optima and/or SaldeoSMART,
Experience working with accounting or payroll processes,
Strong organizational skills and ability to structure operational processes,
Interest in automation and technology in accounting operations,
High level of responsibility and ownership,
Strong communication skills and ability to work with teams,
Entrepreneurial mindset and willingness to grow in a dynamic environment,
C1+ level of spoken and written English and Polish.

Nice to have

Experience with document workflow or accounting automation tools,
Experience implementing operational improvements in accounting teams,
Experience coordinating or mentoring accounting staff,
Interest in accounting technology and process optimization.

What we offer

Key role in building a modern accounting firm group,
Real influence over operational standards and process improvements,
Fast development path toward the Managing Director role,
High autonomy and ownership in the role,
Remuneration: from PLN 12 000 – 18 000 net B2B + VAT,
Performance-based bonus,
Flexible cooperation model (B2B or employment contract),
Remote or hybrid work.

Red Sky is conducting this recruitment process. The cooperation concerns a newly established start-up.

Recruitment process

Interview with HR
Operational case study (analysis of an accounting office processes)
Interview with the Investor / Founding Team
Operational workshop (process improvement & automation approach)
Agreement on cooperation terms

Remote

Warsaw, Mazowieckie, Poland

New startup

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Questions

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What is your experience working in an accounting office or accounting department? Please briefly describe your responsibilities and the types of clients you worked with (e.g., limited liability companies, sole proprietors, number of clients).

Which accounting systems have you used in practice? Please describe your experience with Comarch Optima, SaldeoSMART, or other accounting / document workflow systems.

Have you ever been involved in improving or organizing processes in an accounting office (e.g., document workflows, standardization, automation)? If yes, briefly describe an example.

Imagine an accounting office serving 80–100 companies where most documents arrive by email or as PDFs, and accountants manually download, categorize, and enter them into the accounting system. How would you redesign this workflow to make it more efficient using available tools (e.g., document workflow systems, integrations, automation)? Please briefly describe: the main problems you see, the changes you would introduce, and what tools or processes you would use.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Humans ultimately make final hiring decisions. If you would like more information about how your data is processed, don't hesitate to get in touch with us.

When are you able to start cooperation with us?

What are your financial expectations (PLN net B2B monthly)? *

PLN

Do you speak Polish fluently (C1)?

Yes

Do you speak English fluently (C1)?

Yes

Do you have legal permission to work in the EU?

Yes

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I consent to verification of my employment history with previous employers.

I consent to the processing of my personal data in future recruitment processes.